Training Classes

InCopy for Writers and Editors

InCopy for Writers and Editors
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In Tracks:

This course is part of the following workflow-oriented and product- or technology-oriented learning tracks: InCopy, Writing & Editorial

Student Reviews

When it comes to all things Digital Publishing, Pariah has an encyclopedic knowledge of where the industry has come from, has his finger on the pulse of the present, and knows where it is going.

— Ben Erwin, Powersimple


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Adobe InCopy is a professional word processing application made by Adobe Systems. The InDesign desktop publishing software is primarily used to publish newspapers and magazines; the InCopy component, whether integrated or standalone, is used primarily by editors.

InCopy allows the editor to write, edit, and design the publishable copy. The software includes standard word processing features such as spell check, change tracking, and word count, and has preview viewing modes for fitting copy to the text layout, allowing the editor to visually ascertain that every design element fits in the publication layout format used.

What You Will Learn

  • Replacing Word with InCopy
  • Integrating InCopy with InDesign-Users Layouts
  • Working in Story, Galley, and Layout Views
  • Writing to the Hole
  • Working with Assignments
  • Checking Stories In and Out
  • Creating Notes
  • Working with Footnotes
  • Using Spell Check and the Thesaurus
  • Building Macros
  • Round-trip Editing with Word Users
  • Round-trip Editing with InDesign Users
  • More!

Lesson Outline

The following is a list of possible topics for you to use as a guide. Your course will be fully customized to your unique goals, workflow, and learning pace. Because every course we teach is fully customized to each group, the following list of topics to be learned should be considered a guideline, one that will be expanded or altered as required to fit your needs.

The Working Environment and Interface

  • Selection and adjustment of a workspace
  • Working with floating and docked panels
  • How to control story appearance and gallery
  • The layout views, story and galley
  • How to expand/collapse the story components
  • Hide/show characters and their guides
  • Frame edges for the hide/show
  • The normal and preview mode
  • Customizing keyboard shortcuts

The Assignments

  • How to open assignments
  • How to close assignments
  • The general assignment panel

How to use the InCopy Content

  • How to check in and check out
  • How to check in all as well as check out all

Writing to Fit

  • Editing the text, scrolling, zooming-layout view
  • The copyfit readouts
  • General Layout as well as story views
  • How to update Geometry
  • Selection of text
  • How to move the cursor through text

General Notes

  • Notes creation
  • Management of notes
  • How to edit notes
  • How to delete notes

Working with the type

  • Inserting text
  • Selecting text
  • How to place word-processed text
  • How to copy and paste from a word document
  • Application of the paragraph

How to edit text

  • Selecting text
  • Moving the cursor through text
  • The sub-menu of special characters
  • The white space in the sub-menu
  • How to find and replace
  • The Dynamics of spell-check command
  • How to spell-check the document
  • The Glyphs palette
  • How to insert glyphs
  • Creating and editing glyph sets
  • General text macros

Text Styling

  • General character panel
  • Application of paragraph styles
  • How to apply character styles
  • Comprehending nested styles

Managing and packaging workflows

  • Creation of the packaged InCopy Assignment files
  • How to open the files in the InCopy
  • The “silent” saving to the InCopy Assignment folder (.icma)
  • How to return to InDesign from InCopy (.idap)
  • How to update the InDesign copy